A station error creates rescan usage; reconcile it with billing units and exclusions before charging.
Trusted Records · Solutions
Service models and billing principles
Reconcile accepted quantities with contractual rules before billing instead of charging all processing attempts.
Inputs and starting conditions
Catalog/rate cards, quotes/SOW, subscriptions/entitlements, metering, QC, acceptance and versioned billable rules.
Workflow and control gates
- 01Agree units / scope
- 02Meter usage
- 03Reconcile exclusions
- 04Acceptance → billable
- 05Invoice / payment
Units may cover pages, records, storage or services as contracted. Retry/rescan/duplicate exclusions follow agreed rules. No verified price list or fee rate is provided.
Exceptions and recovery
Overages, duplicate metering, overdue invoices or disputes retain lineage and approved adjustments. Restricted service modes must define export/preservation rights contractually; they do not authorize deletion.
Roles, outputs and states
| Responsibilities | Evidence and states |
|---|---|
| Commercial teams configure rate cards; operations confirm usage; owners accept outputs; billing reconciles/invoices; approvers handle disputes/refunds. | Accepted-to-billable lineage, rule/version, reconciliation, invoices/payments and dispute receipts. States: measured → reconciled → accepted → billable → invoiced. |
Scenario and acceptance criteria
Complete only when
Usage, accepted portions and billable items can be reconciled.
Interfaces for this workflow
From volume to invoice
Phased, deposit, project or recurring arrangements are contractual. Separate scanned, QC-approved, accepted and billable volumes; retries/rescans/provider faults do not automatically create charges. Partial acceptance sends only approved items to reconciliation. No approved price list or invoice-issuance time is supplied.
NAPAS QR and Trusted Billing
Integration design separates payment confirmation, reconciliation and invoice issuance.
Read detailsPayment request
Design payment requests from acceptance; no payable QR is generated.
Read detailsInvoice request
Proposed Trusted Billing submission; confirm schemas/provider mapping.
Read detailsIntegration handoff
End-to-end integration workflows
Connect technical states to business decisions instead of merely listing endpoints.
Read detailsOpenAPI and Swagger Reference
The proposed contract is rendered from one local specification; no network Try-It or real credentials.
Read detailsErrors and next actions
A consistent error envelope guides recovery without disclosing sensitive data.
Read detailsContinue the workflow
Usage, invoices and payment
Let owners reconcile charges with accepted quantities and agreed billing rules.
Read detailsTwo journeys, one records lifecycle
Connect paper and born-digital records through persistent identifiers, policies and evidence.
Read detailsIntegration quickstart
Exercise ingest → job tracking → registration → verification with synthetic data.
Read detailsStart with a verifiable scope.
Agree record classes, quality criteria, permissions and evidence before scaling.
Plan assessment