A user can discover metadata but lacks content access; show permitted information and offer the access-request route.
Trusted Records · Platform
Authorized search and access
Find the right record and provide only authorized representations, fields and access periods.
Inputs and starting conditions
Full text/OCR, metadata, facets, tenant/project context, roles, purposes and access requests.
Workflow and control gates
- 01Authorized query
- 02Filter / select
- 03Review request
- 04Redact
- 05Deliver package
Apply permissions to results, snippets, viewers and downloads. Search indexes are derived; recheck authorization at the authoritative record. Redaction creates a delivery copy without destroying the original.
Exceptions and recovery
Insufficient permission, expired grants or restricted records return appropriate reasons without exposing sensitive metadata. Certified-copy requests require a separate authorized process.
Roles, outputs and states
| Responsibilities | Evidence and states |
|---|---|
| Users request access; owners approve; dissemination staff redact; auditors review access. | Query/audit, time-bounded approvals, redacted representations, DIP/manifests and delivery receipts. States: requested → approved / denied → delivered → expired. |
Scenario and acceptance criteria
Complete only when
Search, viewing and downloading enforce the same authorization context.
Interfaces for this workflow
Integration handoff
End-to-end integration workflows
Connect technical states to business decisions instead of merely listing endpoints.
Read detailsOpenAPI and Swagger Reference
The proposed contract is rendered from one local specification; no network Try-It or real credentials.
Read detailsErrors and next actions
A consistent error envelope guides recovery without disclosing sensitive data.
Read detailsContinue the workflow
Privacy and records data
Separate website information from owner-provided records data; establish purposes, grounds and roles.
Read detailsTwo journeys, one records lifecycle
Connect paper and born-digital records through persistent identifiers, policies and evidence.
Read detailsIntegration quickstart
Exercise ingest → job tracking → registration → verification with synthetic data.
Read detailsStart with a verifiable scope.
Agree record classes, quality criteria, permissions and evidence before scaling.
Plan assessment