Control loop
Image → recognize → decide → execute → confirm. The device transports/holds paper; Mobile-ID recognizes and decides; Trusted Records reconciles. Early images, deadlines, ACKs and buffers are requirements pending vendor validation.
Trusted Records · Platform
Two journeys, one records lifecycle
Connect paper and born-digital records through persistent identifiers, policies and evidence.
Six steps of paper–digital operation
- 01Load dossiers
- 02Flow R captures images
- 03Mobile-ID recognizes
- 04Send decision
- 05Flow R executes
- 06Reconcile paper–digital
Governance loop
QC → acceptance → registration → access → discovery → preservation → delivery/disposition. Born-digital records use package validation and bypass Flow R. Uncertain AI results require configured holding/buffering/stopping rather than assuming a reviewer can respond during an unverified transport window.
Sheet ↔ image ↔ dossier ↔ decision ↔ location ↔ reconciliation. Capture order is not authoritative order; reconstruction requires mappings and evidence.
From paper to governed records
Intake → preparation → scanning → AI/OCR/classification → QC → registration/declaration. Retain BoxID, DossierID and SheetID to reconcile images with physical material. Paper remains governed after digitization.
Born-digital records
Office, email, eForms and applications supply metadata-bearing packages. Validation and duplicate review precede registration. After declaration: manage → access → preserve/convert → approved transfer or disposition.
Representations and identifiers
Original, digitized, official-record, converted, preserved and access representations serve different purposes. An ImageID does not automatically create a RecordID or original-equivalent status. Every transformation retains lineage, operator and approval.
Control gates
Block progression when reconciliation, QC or authority is missing. Technical completion, acceptance and billable states are separate. Retention/holds continue through migration and dissemination.
Start with a verifiable scope.
Agree record classes, quality criteria, permissions and evidence before scaling.
Plan assessment