A digital package has a manifest but a missing file; quarantine it, return item-level errors and retry under the agreed contract.
Trusted Records · Platform
Born-digital ingest
Ingest digital documents while retaining context, format and provenance, with validation before official record registration.
Inputs and starting conditions
Office, email, eForms, business applications, file shares, API, SFTP or repositories through verified connectors. Packages contain manifests, content and metadata.
Workflow and control gates
- 01Receive package
- 02Validate manifest / format
- 03Validate metadata
- 04Detect duplicates
- 05Register or quarantine
Check file counts, checksums and schemas; retain source identifiers with tenant/project. Identical bytes do not necessarily denote the same business record; policy determines handling.
Exceptions and recovery
Missing files, invalid metadata, unsupported formats or duplicate/replay: quarantine the affected portion, return reasons and retain ingest evidence. Proposed contracts use an idempotency key for retries.
Roles, outputs and states
| Responsibilities | Evidence and states |
|---|---|
| Source systems deliver packages; ingest staff resolve exceptions; records managers authorize registration; integration teams verify connectors. | SourceRef, package manifests, validation reports, checksums and ingest timelines. States: received → validating → accepted / quarantined; ingest alone is not declaration. |
Scenario and acceptance criteria
Complete only when
Files, hashes, metadata and source identifiers agree before registration.
Interfaces for this workflow
Integration handoff
End-to-end integration workflows
Connect technical states to business decisions instead of merely listing endpoints.
Read detailsOpenAPI and Swagger Reference
The proposed contract is rendered from one local specification; no network Try-It or real credentials.
Read detailsErrors and next actions
A consistent error envelope guides recovery without disclosing sensitive data.
Read detailsContinue the workflow
Official records management
Establish when documents become registered/declared governed records and preserve subsequent change history.
Read detailsTwo journeys, one records lifecycle
Connect paper and born-digital records through persistent identifiers, policies and evidence.
Read detailsIntegration quickstart
Exercise ingest → job tracking → registration → verification with synthetic data.
Read detailsStart with a verifiable scope.
Agree record classes, quality criteria, permissions and evidence before scaling.
Plan assessment