A stored dossier is requested for loan; authorize the recipient, location and due date, then inspect its return.
Trusted Records · Platform
Physical records archive
Digitization does not end responsibility for paper. Manage location, custodian and every transfer by BoxID/DossierID.
Inputs and starting conditions
Reconciled manifests, warehouse–zone–shelf–location hierarchy, retention policy and handling permissions.
Workflow and control gates
- 01Register location
- 02Put away
- 03Receive request
- 04Approve / transfer
- 05Reconcile custody
Match identifiers at movements and preserve the paper–digital link. Retrieval, delivery and end-of-retention action require requests and authority; digitization does not authorize removal.
Exceptions and recovery
Wrong locations, missing boxes, incomplete delivery or hold-blocked requests: open a discrepancy and investigate custody before confirming completion.
Roles, outputs and states
| Responsibilities | Evidence and states |
|---|---|
| Custodians update locations; owners/delegates approve requests; carriers acknowledge delivery; auditors inspect custody. | Location history, manifests, receipts, approvals and authorized destruction evidence. States: stored → handling request → transferred / authorized disposition. |
Scenario and acceptance criteria
Complete only when
The timeline establishes custodian and location at each transfer.
Interfaces for this workflow
Integration handoff
End-to-end integration workflows
Connect technical states to business decisions instead of merely listing endpoints.
Read detailsOpenAPI and Swagger Reference
The proposed contract is rendered from one local specification; no network Try-It or real credentials.
Read detailsErrors and next actions
A consistent error envelope guides recovery without disclosing sensitive data.
Read detailsContinue the workflow
Chain of custody and provenance
Custody records possession/transfers; provenance records origin, processing and version relationships.
Read detailsTwo journeys, one records lifecycle
Connect paper and born-digital records through persistent identifiers, policies and evidence.
Read detailsIntegration quickstart
Exercise ingest → job tracking → registration → verification with synthetic data.
Read detailsStart with a verifiable scope.
Agree record classes, quality criteria, permissions and evidence before scaling.
Plan assessment